How to Convince Your Boss It's Time to Get Off MasterControl QMS

If you’re reading this, you’re on the front lines of quality management. You’re not new to the frustrations of dealing with MasterControl Quality Management System (QMS).

 In fact, you’re uniquely positioned to experience the brunt of the system’s limitations firsthand. 

You also know there are better solutions out there—modern, cloud-native platforms that can streamline processes, enhance compliance, and improve efficiency. But recognizing the problem (and maybe venting a bit with your colleagues) hasn’t helped solve it. 

The real challenge? Convincing your boss you can’t afford to wait to take action.

Now there is a guide designed for people in your exact position—those who are ready for change but need a clear, compelling case to present to decision-makers. 

We’ll provide you with the arguments, data points, and strategies you need to show your leadership why it’s time to move off MasterControl and onto a modern QMS.

The Problem: Why MasterControl is Holding You Back

Get your stress ball ready. We’re going to run through some of the biggest frustrations users like you are facing:

• Rigid Configurability: MasterControl’s rigid InfoCard structure is familiar, but it’s a relic. It was built to standardize processes, but it’s become a major roadblock for companies needing to adapt and scale. The lack of configuration and customization options means you’re stuck with workflows and reports that don’t fit your unique business needs.
• Scaling Challenges: Outdated architecture like the vault system requires a new vault for access to every type of document, stage of the lifecycle, component, task, etc. This means the more your business grows, the more convoluted and difficult to manage your QMS becomes. Managing multiple product variations and compliance requirements shouldn’t require an army of administrators, but with MasterControl, it does. This creates bottlenecks that slow down innovation and reduce efficiency.
• Lack of Integration: A siloed environment stifles effective quality processes. Without integration with product lifecycle management (PLM), enterprise resourcing planning (ERP), and other critical solutions, MasterControl forces you to manually bridge the gaps. All that added effort not only increases the risk of errors but also wastes valuable time.
• Outdated Cloud Strategy: MasterControl’s so-called “cloud” solution is just a re-hosted version of their on-premise software. It doesn’t offer the flexibility, performance, or innovation that a true cloud-native solution can provide. This leaves you incurring a higher cost for a perpetually subpar experience. Not to mention if you’re used to their on-prem “Classic” system, you’ll soon be out of luck as they are halting innovation and discontinuing their support for that system in 2025.

The Impact on Your Team:

These issues are more than just inconveniences; they’re barriers to achieving your team’s and company’s goals. Staying with an outdated system can lead to inefficiencies, increased costs, and missed opportunities—all of which make it harder for you to demonstrate value and get the buy-in you need for new initiatives. 

Read more about these challenges here.

Your Next Steps: What’s Inside the Guide to Getting Off MasterControl

Is your current MasterControl slowing down your business? Our guidebook will help you build a compelling case for change.

Inside, you’ll discover:

1. Risks of Staying
   Detail the hidden risks of staying with aging QMS platforms like MasterControl. From compliance concerns to missing out on innovation, we’ll give you plenty of ammo to show leadership why sticking with the status quo isn’t an option.
2. Spotlight on Inefficiencies
   Learn how to highlight real-world frustrations with your legacy system—like manual workarounds and reporting headaches—and show your boss(es) the true cost of inefficiency.
3. The Power of a Modern, Cloud-Native QMS
   Explore the benefits of Propel’s next-gen QMS, like seamless integration, automation, and scalability that support your strategic goals and drive growth.
4. Handling Leadership Objections
   Equip yourself with ready-to-use responses to common concerns about cost, complexity, and disruption. This guide helps you make the business case that leadership can’t ignore.

Real Results: Guardant Health’s Success Story
See how Guardant Health saved 27,000 hours in one year by switching to Propel QMS. Discover the transformative power of a modern solution built for fast-growing, innovative companies.

Ready to take action?‍

Use this guide to build a cross-functional team, craft your business case, and start your transition plan to Propel’s fully integrated, cloud-native QMS.

It’s time to move forward with confidence. Download the guide to see how Propel can help you overcome the challenges of legacy systems and set your business up for future success.